Booth selection

The commercial/technical Exhibition will be held in the Meeting venue. The floor plan has been designed to
maximise Exhibitors’ exposure to the delegates.
The Exhibition Floor Plan will be posted online shortly. In the meantime, as companies are expressing an interest in
securing their preferred exhibition spaces, we are pleased to receive your preliminary bookings. All spaces will then
be allocated based on the reservations received, on a first come, first served basis.

Space only rental (The minimum for exhibition space is 6 sqm)

The price for space only is € 420 per square meter. This includes :

Exhibitors’ badges
100 word company / product profile in the final program
Cleaning of public areas and gangways

Illustrative purposes only

Shell scheme rental

The price for shell scheme is € 630 per square meter. This includes :

Exhibitors’ badges
Shell Scheme Frame
Exhibitor’s name of Flag Sign
100 word company / product profile in the final program
Cleaning of public areas and gangways

Additional benefits :

When you exhibit your company will receive the following additional benefits :

Listing as an Exhibitor on the Website prior to the Meeting, with link to the Company website
Listing and profile in the On-Site Programme/ Exhibitor Guide
Logo on Meeting Website
Company name on Exhibition signage during Meeting

* Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual.

Allocation of exhibition space

Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract
should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form
and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should
be clearly indicated on the application form. Space allocations will be made in the order in which application forms
with payment are received.

Exhibitor profile

A 100-word Exhibitor Company/Product profile will be published in the list of exhibitors in the official program and
must be submitted electronically by e-mail to: pantonietti@mediaxa.com

Exhibitor registration

All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two
exhibitor badges will be given for the first 6 sqm booked and one additional for each 6 sqm after. Any additional
exhibitors will be charged an exhibitor registration fee of €300 (+vat*).

Exhibitor registrations allow access to the exhibition area only and shall be used by companies staff only.
An exhibitor registration form will be included in the Exhibitor’s Manual.

Exhibitors’ technical manual

An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated
3 months prior to the Meeting. It will include the following :

• Technical details about the Venue
• Final exhibition details and information
• Contractor details
• Services available to exhibitors and order forms

Site inspections

Exhibitors and Sponsors are free to visit the Meeting venue at their convenience.
To arrange a site inspection, please contact: pantonietti@mediaxa.com

For more informations, please see the CIPP Brochure.